Review of existing contracts as well as establishing new contracts are opportunities to make savings and improve service levels. As the belt is tightened on budgets these opportunities should be grasped and used to your best advantage.
Smaller contracts can be let through estimates, quotations and tender without committing to the full European Union procurement process, however there are requirements for openness and transparency that you should be aware of, as well as needing to adhere to your own internal procurement rules.
When it comes to larger contracts we are fully aware of the new requirements under the Public Contract Regulations 2015 and we are able to manage your precurements in a fully compliant manner. Applicable contracts within social housing are generally those with a potential value over £172,514 for goods and services and £4,332,012 for works (Jan 2014 thresholds) and in these cases contracts have to be procured in accordance with EU procurement regulations.
The threshold for services is quite low; the thresholds are for potential contract values and so a service contract for three years, extendable for two further years, with an annual value of £34,503 or more would require EU procurement regulations to be followed.
The 'small lots' allowance is £66,672. This is the largest size of contract that you can let for contracts that would otherwise fall within the OJEU thresholds, providing the total of small lots contracts does not exceed 20% of the overall value of a particular procurement requirement.
We have undertaken procurement above and below the EU thresholds for clients and we have experience letting one off contracts and framework agreements. We have also undertaken consultation under S20 of the Commonhold and Leasehold Reform Act 2002 (CLARA) as part of the procurement process thus ensuring that when service charges are involved the full costs can be recharged to residents.
We have worked as lead in project groups that comprise housing officers, board members and residents and we have led them through the procurement process, as well as developing the tender documentation, including pre-qualification questionnaire (PQQ), where permitted, and invitation to tender (ITT) and also the PQQ and ITT evaluation methodologies. See a case study here.
In addition to procurement through tendering we have also worked with clients in calling off contracts from established framework agreements, as well as setting up framework agreements for clients.
If you would like us to undertake an evaluation of your existing procurement policy and procedures to ensure that they are compliant and practical we would be pleased to talk to you about this.
The elements of the work we undertake include:
If you would like to discuss how we can help you in your procurement work give us a call.
Contracts we have procured include:
We have worked for local authorities and housing associations undertaking procurement work.
“Peter Bird and Primary Business Support have conducted one of the most professional PQQ and tender processes in which I have participated. From a tenderer’s perspective, the information provided has been comprehensive, responses to queries have been prompt and clear, and I believe the information requested from the tenderer will provide the client with a thorough understanding of bidders' capabilities”
Sales Director, Pims Services Ltd, April 2011
"You provided us with a comprehensive project management service, including extensive resident consultation, EU procurement, tendering and TUPE issues....Your breadth of knowledge and professional guidance and advice was much appreciated. We would not have been able to deliver such an extensive project without your input.'
Julie-Ann Foster, Divisional Director Housing Services, Signpost Housing Association, June 2010
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